Use Secured Electronic Signatures in HR Departments

The work in HR department is laded with paperwork. Tasked with the important responsibility of employee management, HR department uses paperwork in hiring a new employee, maintaining employee records, relieving an employee, implementing new HR policies and plans, and for various other HR workflows. There is vast amount of documentation required in the internal processes of any typical HR department. The bigger is the company, the more is the paperwork.

Paper-based processes tend to have slow turnaround times because of the many stages that they have to go through like printing, faxing, xeroxing, signing, couriering, etc. Making the HR processes electronic, with help from secure electronic signatures, is a great way to improve their turnaround times.

Here are 3 main benefits of using electronic signature software for HR department functions:

1. Streamline Employee On-boarding Process

At the time of hiring a new employee, HR department has to send an employment contract for the candidate to sign. If paper documents were to be used for this purpose, then the contract would have to be printed by the company, couriered to the candidate, signed by the candidate and then couriered back to the company. All of this is too time-consuming.

With e-signature software, the contract can be sent online to the candidate for signing in just few simple clicks. The HR department can keep a track of whether the candidate has signed the contract or not. Finally, the candidate can sign the contract document online using e-signature. This way the HR department would complete a crucial employee on-boarding formality entirely online in a matter of few minutes.

Additionally, using e-signature software is a great way to impress the new employees by letting them know how tech-friendly the company is. Thus, electronic signature software can also work as an effective company branding tool.

2. Reduce Errors and Improve Accuracy in Workflows

Where there are piles and piles of paperwork to deal with, there will be a widening scope of errors. Incompletely filled forms, late submissions, misplacing of documents, compliance issues, etc. are just some of the many document-related issues that accompany paper-laden HR formalities.

Electronic signature software solutions are a great help in reducing the possibilities of mistakes, discrepancies and inconsistencies in documentation since they minimize the manual efforts in document management to a major extent. The result of using these solutions is smoother, error-free and organized HR processes.

3. Ease the Burdensome Work for HR personnel

Dealing with a hefty amount of paperwork on a daily basis is no joke. HR staff has to bear the responsibilities of storing and managing a great deal of important employee paperwork day in and day out.

Implementing a trusted and legal electronic signature software for HR department will provide a wave of relief for the HR personnel too. It will become much easier for them to access, track and manage important documents. Secure electronic signatures will offer them with good flexibility and mobility in their work.

Original Resource: Top 3 Benefits of Using Secure Electronic Signatures in HR Departments