Electronic Signatures Can Be the Best Way To Sign Online Documents

As we are driving into the digital age, hefty paperwork is slowly but steadily becoming a thing of the past for businesses. While up till few years back it was difficult to imagine using anything other than paper for signatures, now electronic signature software has gained acceptance by individuals and businesses worldwide. Electronic signature is now considered a viable method of signing documents electronically.

So what exactly is an electronic signature?

In simplest terms, electronic signature is any electronic token that is attached to a document, in order to show the signer’s intent for acceptance or agreement with the contents of the document. Usually, this token resembles the signer’s actual signature. Like the name electronic signature suggests itself, there’s no need to print out any hard copies for signing the document. Electronic signature can be done either just with a mouse click or by tracing the actual signature using fingers.

When selecting an electronic signature solution it’s important to consider the security measures provided by the vendor. From the secure storage of the signed electronic documents to recording the audit trail of the entire signing process, the electronic signature app should provide all such security capabilities.

But why is an electronic signature software considered the best way to electronically sign the documents? Here are a few reasons why an electronic signature solution is great for businesses.

Electronic signature software speeds up any business operation or workflow that involves gathering signatures from different parties, internal or external to the organization. It takes a lot of time to circulate a paper document among all the relevant stakeholders and getting them to quickly sign it. This means more and more delay in the more important task at hand, the bigger picture, the actual goal of the workflow. But electronic signature app makes it possible for all the signing parties to quickly access and sign the document in question.

The benefits of electronic signature solution go beyond just saving time, for they also include saving money. It’s hard to keep the costs in check when using paper for physical signatures. Apart from the cost of paper and ink, other costs like those of printing, xeroxing, scanning, etc. also accrue. Such mounting costs can especially be a liability for a small business. But since electronic signature solution does away with paper usage, the costs spent in the same automatically come down.

Another noteworthy benefit of electronic signature software solutions is that they help in keeping track of the latest status of the document that is to be signed. It means the document creator has complete control over the signing workflow. It’s possible for him to view, at any time, which party has signed the document and which party hasn’t. This makes following up with relevant people a lot easier.

Electronic signature software solutions are the progressive signing methods of the present and future digital age. They have proved their worth time and again. It’s time for businesses to break free from their paperwork hassles and leverage these potent signing methods.


Original Resource : Electronic Signatures Can Be The Best Way To Sign Documents Electronically

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E-signature Solutions Should Be Used In Financial Organizations For Secured Transactions

Like every other sector, finance sector too faces the enormous challenge of keeping the customers always happy by providing them with quality services promptly. Financial organizations, like banks and insurance companies, have to keep reinventing themselves, in terms of their technology usage, to keep up with the consumer demands. Electronic signature, one of the most popular tech trends today, is an important tool for every financial organization to have in its technology arsenal. Here’s why every organization of the fintech sector should consider incorporating e-signature solutions in its business operations:

Delight The Tech-savvy Customers

The customers today are tech-smart and welcoming towards technology that makes their lives easier. For example, if they can complete their loan processing formalities right at home without having to go down to the bank, then that is something that they will appreciate. By using esign solutions, fintech organizations can offer their customers an easier way of getting things done.

No need to burden the customer with paperwork and no need to ask customers to personally visit for signing a bunch of documents for completing the formalities. Customers can leverage e-signature software to securely sign documents and complete necessary formalities at their own convenience.

Make Transactions More Secure

Paperwork constitutes a major part of the business workflows in financial organizations. Customer account statements, insurance claim forms, bank account opening or closing forms, loan documents, investment related documents, are just few of the examples of documents that are an integral part of the work in fintech organizations.

But using paper documents for these transactions is a risky affair. The paperwork is always exposed to risks like tampering, theft, mismanagement, misplacement, etc. Electronic signature software eliminates these risks to a great extent since the documents are stored, signed, and managed for their entire life cycle in electronic form, thus enhancing the overall security of the transactions.

Save Time and Money in the Long Run

Time and money are of the essence in every business, more so for a financial organization. What most financial organizations fail to notice is the sheer amount of man-hours and money that are incurred in managing paperwork. It’s common to observe the staff of a bank or an insurance company being tied up with hefty paperwork management. Expenses like printing and xeroxing papers may seem little individually, but they grow huge in size when one takes into account the paperwork for the entire organization.

E-sign solutions provide an alternate way for document signing and management, one that doesn’t incur much costs and that doesn’t burden the organization’s employees. It’s hassle-free for the employees since they can access, manage, sign, and share documents electronically within just few seconds. And since the use of paper is eliminated, its associated costs are also eliminated.

E-signature solutions benefit everyone associated with a financial organization in any capacity, whether as an employee or as a customer.

Original Resource: 3 Reasons Why E-signature Solutions Should Be Used In Financial Organizations

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eSignature Solutions Help In Preventing Elections Fraud

Almost every election process suffers from some or the other challenge of voter fraud. Some of the instances of voter fraud are: voters using the identities of deceased individuals to cast votes, duplicate vote casting, ballot stuffing, etc. To protect the integrity of the election process, securing ballots and preventing voter fraud need to be given top priority. The question is how can an electronic signature software help in this area.

In the times that we are living in, technology has replaced the paper-bound processes in almost every sphere. Electronic ballots are a proof of how the election voting has progressed over the years. These ballots rely on online databases that comprise information on all the registered voters. This makes the voter authentication process easier.

But even electronic ballots are not completely devoid of risks. Electronic voting is susceptible to security challenges like unethical hacking and data loss. These issues are serious enough to soil the sanctity of voting process.

If there is some way in which it can be ensured that electronic voting is bolstered by supplementing it with another secure technology, then the process of electronic voting can be made even furthermore free of any corrupt practices. Electronic signature software solutions can help in this regard.

Use of electronic signature solution in the election voting can make the entire process a lot more transparent. Electronic signature app is known to offer great security to online data transmissions. Electronic signature software employs strict security and authentication mechanisms to ensure that the signatory is in fact the right and authorized person. This is why electronic signature solution has increasingly found its use in sectors like banking, insurance, government agencies, law firms, real-estate, and more.

Implementation of electronic signature software solutions to voting process can lend more security to the voting process as well. An electronic signature solution can make sure that the ballot signatures cast are thoroughly verified and genuine. The identity of each of the voters is verified and the e-signature data collected is stored securely.

“Blind signature schemes” can be used to take security further. These not only ensure voter identity verification, but also ensure the anonymity of the votes cast. The officials responsible for ballot authorization can’t view the ballot contents. This way the ballot remains free from any likely manipulation.

As electronic signature software continues its journey of simplifying and securing processes in different sectors, it is worthwhile to think about the benefits of its application to election voting.

Original Resource : How Electronic Signatures can Help in Preventing the Voter Fraud in Elections?

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Electronic Records Can Be Authorized In Matter Of Disputes

Perhaps the biggest pain point for any user thinking about using e-signature solutions is its legal validity and implications. Will the electronic record and the electronic signature be admissible in the court of law? Would it be possible to enforce the legal integrity of the document and signature? These are some common questions that keep one on the fence about using electronic signature software. Let’s address these queries, shall we?

Okay, so firstly the legal status of electronic records and e-signatures is highly dependent on the country where you intend to do business. The good news is that in nearly 27 countries electronic signature has the legally binding status. Study the specific electronic signature laws applicable for the particular country where your business may lie.

Secondly, you need to realize that while electronic signature works for business deals and proposals, sales contracts and various other types of agreements, for certain documents only paper-based documents and signatures are accepted as legal. These documents include wills, divorce papers, adoption papers among many others.

Thirdly, the best way to prepare for any legal exigencies related to e-signatures is to work with an e-signature software that takes care of all the procedures related to signer authentication, and safety and security of the electronic records. This is important to maintain the integrity of your electronic documents and signatures.

Fourthly, a major advantage that e-sign solutions have over paper documents and signatures is that they provide the opportunity to track and collect evidence along every step of the signing process. This electronic trail of evidence can prove to be crucial in proving your case in case of a dispute. So only use reliable esign solutions that offer the facility of tracing the signing process and collecting the necessary evidence.

Lastly, maintaining proper communication with all the relevant signing parties is important. It should be established that the signers have understood the contents of the document, that they know the document in question is legal and that they understand on electronically signing the document they will be held accountable for the signature. This is integral to ensure complete transparency among all signing parties.

Don’t be scared of using esign solutions! They can prove to be an incredible strength for your business. If you have any concerns about the legal end of using them, just discuss them with your lawyer to clear any uncertainties. That way you can be absolutely sure about the legalities regarding electronic signature.

Original Resource : Will Electronic records be authorized in the occasion of a dispute?

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Experience High Level Security By Using Electronic Signatures Solutions

If you are planning to use electronic signature for your business operations, it is natural for you to worry about the security aspects of the same. After all the documents that you will be using the e-signature software for would most likely be sensitive and holding confidential information. Not only you want to protect the security of the contents of the document, you also want the signature to be protected against any unauthorized tampering. The security of an electronic signature is contingent upon the electronic signature software that you are using. So make a well-informed decision when selecting your e-signature software provider.

Since there are a myriad of e-signature solutions available, here are a few parameters that you can test the provider against and decide which one is the most ideal for your purpose:

Your electronic signature provider should offer e-signing technology that adheres to the legal regulations and standards applicable for the electronic records and signatures in your particular location. The electronic signature technology should be in compliance with all such legal directives and guidelines.

Next you should evaluate whether the provider offers the functionality of evidence collection for the entire signing process. If ever you find yourself in a legal dispute regarding the e-signature, you’ll need a well-established evidence trail for the signing transaction to support your case in the court. So always select a provider who offers such feature with their electronic signature software.

Your documents need to be protected at all times, even when they are being stored. Check whether the provider offers a secure infrastructure for document storage or not. A robust and secure infrastructure is crucial to data protection.

Also think along the lines of the type of customer support provided by the electronic signature provider. If you are just beginning to use e-signatures then you might need customer or technical support at any point of time. You may run into issues for which you might require immediate help. A reliable and dedicated customer and technical support is necessary for a good e-signature experience.

Adopting e-signatures in business is a great step towards streamlining operations, reducing overhead costs, and saving time. To enhance your experience, you should select a reliable e-signature software partner who understands your business needs, provides a high level of security for your documents and signatures, and helps you throughout the process of going paperless. That way you can properly focus on your business and leverage the benefits of e-signature with complete assurance about the security.

Original Resource : Does electronic signature offer security?

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Benefits Of Electronic Signatures In Real Estate Sectors

Being a full-time real estate professional is no easy job. Most real estate agents work for 40 and more hours in a week. Their work is not even restricted to weekdays, for they might have to work on weekends to accommodate the clients who were busy with their own jobs during the usual business hours of the week. To top it all, the agents also have to deal with an exhaustive range of paperwork like purchase contracts, mandatory disclosures, financing related documents, and many other types of legal documents. But the digital age has given a simple answer to every real estate agent who is looking for minimizing the overall efforts that go into closing a deal, and the answer is esignature solutions.

Here are some frequently asked questions that real estate agents have regarding e-signature solutions:

How can a real estate agent use electronic signature in their work?

If a real-estate agent needs a signature from their client, all they need to do is upload the document on the e-signature software and send it to the email address of the client. The client will then be guided step-wise through the signing process. If the agent is face-to-face with their client and want client’s signature on spot, then they can use the software’s in-person signing functionality for the same.

Does e-signature software help in ensuring successful closing?

The time and paperwork that go into the real estate purchase are enough to scare off a new real estate buyer. They may be excited at first for the purchase, but the excitement could slowly fade away if they feel that the sale is taking a lot of time, or if they have to prepare and send excess of paperwork from their end. But with electronic signature software, effort and time are not the issues anymore. The overall transaction time reduces greatly and the buyer does not have to deal with any of the paperwork hassles. Ergo, the agent will be able to keep the buyer on-board and lead them to successful deal closing.

Is electronic signature software expensive?

Not really, especially if one considers the cost savings that it will bring about in the day-to-day real estate workings. Besides, the technology has evolved tremendously since the e-signatures were first launched thus making them quite budget-friendly.

Can E-sign solutions offer the required security level for real-estate transactions?

E-signature solutions are generally equipped with all the security measures that are needed to guarantee the authenticity and validity of the e-signature and the document. The documents are stored safely to protect them from loss or tampering.

What is the impact of esign solutions on time and cost factors?

With esign solutions, the real-estate agent can say bye to the expenditures like printing, xeroxing, faxing, and shipping of the documents. They can also save the fuel costs because they are no longer required to visit their clients personally for getting documents signed. And since everything is done and handled electronically, the entire signing process can be completed very quickly.

Electronic signature can make the work of a real estate agent much less complicated and tiresome. It is definitely a prudent investment for every real estate agent.

Original Resource : Why Real Estate Agents Must Use Electronic Signatures?

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