Advantages Of Using Secured Electronic Signatures in HR Departments

Real estate professionals have to work hard, day in and day out, to sell even a single property. The challenge is not only in getting the buyers ready to purchase the property, but also in actually getting them successfully to the purchase finalization stage. There are several paperwork formalities that encumber the journey from ready stage to buying stage. Real estate transactions require a plethora of documentation work, which can be overwhelming to complete for the buyer and grueling to manage for the real estate professional. If only there was a simpler way to handle this documentation work, real estate transactions would become a lot easier for every stakeholder involved in the transaction.

And there indeed is a way, e-signatures! Using e-signatures for real estate sectors is the most effective way to simplify the paper-intensive formalities. This is how electronic signatures work efficiently for real estate sector transactions:

1. Quick and Accurate Document Submissions
As a real estate agent, can you recall how many times you had to deal with incompletely signed documents sent to you by property buyers or sellers? Probably too many times to count. Think about all the precious time that you had to waste on the rework. One of the best advantages of using electronic signature for real estate business is that you can ensure that the person signs at all the required places before submitting the document to you.

2. Secure Storage of Crucial Client Data
When your clients hand you over the signed documents, they are also entrusting you with their sensitive private data. You have to make sure that the integrity of client’s documents as well as client’s signatures is protected no matter what. E-signature solutions offer high levels of security from document signing to document storage. You won’t have to worry about anybody misusing or tampering with the document or signature.

3. Ability to Work from Anywhere
Usage of electronic signature for real estate sectors can grant much more mobility and flexibility in day-to-day transactions. Being a real estate agent, you’re probably always engrossed with some or the other work, whether it’s showing a property, closing a deal, or attending an important meeting. Using e-signature will allow you to sign critical documents anytime and anywhere.

4. Simplification of Paperwork Formalities
The last thing you want to do is scare off a buyer by telling them how much of signed paperwork they’ll need to submit in order to complete the property purchase. With e-signature, all the documentation work can be completed online in just few simple clicks of the mouse button. There will be no need of printing, xeroxing, scanning, or mailing documents.

5. Faster Closing of Property Deals
E-signature for real estate business is profitable because it speeds up the process of property purchase. With paper and ink signatures, it can take a lot of time to reach the successful conclusion of the deal. During this time, the buyer may even start having second thoughts about the intended purchase and may choose to back out at the last moment. With e-signatures, you can seal the property deal much more quickly and efficiently.

Original Resource: Top 3 Benefits of Using Secure Electronic Signatures in HR Departments

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Use Secured Electronic Signatures in HR Departments

The work in HR department is laded with paperwork. Tasked with the important responsibility of employee management, HR department uses paperwork in hiring a new employee, maintaining employee records, relieving an employee, implementing new HR policies and plans, and for various other HR workflows. There is vast amount of documentation required in the internal processes of any typical HR department. The bigger is the company, the more is the paperwork.

Paper-based processes tend to have slow turnaround times because of the many stages that they have to go through like printing, faxing, xeroxing, signing, couriering, etc. Making the HR processes electronic, with help from secure electronic signatures, is a great way to improve their turnaround times.

Here are 3 main benefits of using electronic signature software for HR department functions:

1. Streamline Employee On-boarding Process

At the time of hiring a new employee, HR department has to send an employment contract for the candidate to sign. If paper documents were to be used for this purpose, then the contract would have to be printed by the company, couriered to the candidate, signed by the candidate and then couriered back to the company. All of this is too time-consuming.

With e-signature software, the contract can be sent online to the candidate for signing in just few simple clicks. The HR department can keep a track of whether the candidate has signed the contract or not. Finally, the candidate can sign the contract document online using e-signature. This way the HR department would complete a crucial employee on-boarding formality entirely online in a matter of few minutes.

Additionally, using e-signature software is a great way to impress the new employees by letting them know how tech-friendly the company is. Thus, electronic signature software can also work as an effective company branding tool.

2. Reduce Errors and Improve Accuracy in Workflows

Where there are piles and piles of paperwork to deal with, there will be a widening scope of errors. Incompletely filled forms, late submissions, misplacing of documents, compliance issues, etc. are just some of the many document-related issues that accompany paper-laden HR formalities.

Electronic signature software solutions are a great help in reducing the possibilities of mistakes, discrepancies and inconsistencies in documentation since they minimize the manual efforts in document management to a major extent. The result of using these solutions is smoother, error-free and organized HR processes.

3. Ease the Burdensome Work for HR personnel

Dealing with a hefty amount of paperwork on a daily basis is no joke. HR staff has to bear the responsibilities of storing and managing a great deal of important employee paperwork day in and day out.

Implementing a trusted and legal electronic signature software for HR department will provide a wave of relief for the HR personnel too. It will become much easier for them to access, track and manage important documents. Secure electronic signatures will offer them with good flexibility and mobility in their work.

Original Resource: Top 3 Benefits of Using Secure Electronic Signatures in HR Departments

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Switch To Electronic Signatures For Improved Banking Transactions

Banking institutions have a tough job to deal with. They have a wide range of services to provide to their customers, from opening a new account to managing loan formalities. All these processes require extensive amount of paperwork. If the bank has more than 1 branch, then they could face all the more problems in keeping their document repository centralized. On top of this, banks also have to deal with the customer expectation of fast and secure services. There is one simple solution to all of these problems faced by the banks, and that solution is secure electronic signatures. Here are the 5 key benefits of using electronic signature software for banking transactions:

1. Faster Paperless Banking Processes

The speed of banking transactions involving opening accounts, investment documents, loan documents, etc. are dependent on signatures at various authority levels in the bank for the purpose of approval. Using paper and pen for signatures can cause unnecessary delays in these processes. E-signature software offers a quick, paperless of signing documents and completing formalities. This improves the turnaround time of the transactions, benefiting the bank employees as well as the customers.

2. Workload Eased for the Employees

It’s not unusual for bank employees to be burdened with huge amount of paperwork. Dealing with so many documents on every day basis is bound to somewhere impact the efficiency levels of the employees. In fact, many times employees are so occupied with paperwork that they are left with little time to focus on customer engagement and customer relationship management. Electronic signature software solutions free up employees from the paperwork and allow them to focus on core banking activity of serving the customers.

3. Streamlined Document Management

It can get really time- and energy-consuming for bank employees to search for one particular document among heaps of paperwork. There goes a great amount of efforts in keeping the documents organized to facilitate easy and quick document finding whenever necessary. Wouldn’t it be easier if the bank employees could find the needed documents at their fingertips whenever they wanted? This is what electronic signature software offers, the ability to manage documents conveniently and always have them within quick access.

4. Better Image Branding for the Bank

The best way for any business entity to stand out in its domain is by offering unique and user-friendly services to its customers that make the customers’ lives easier. This goes for a financial institution like bank too. By adopting e-signature software, banks can make their processes very prompt and flexible. Customers will be able to perform signatures on documents at anytime and from anywhere they want. By offering such ease and convenience to its customers in their banking related dealings, a bank can build its reputation as being very customer-friendly.

5. Reduced Costs of Banking Transactions

The more is the paperwork, the more are the costs that go into managing them. From the costs of storage and moving around the paperwork to the costs of paper itself, pens, ink, printing, scanning and faxing, there are many overhead expenses associated with paperwork all of which can be reduced if the bank starts using a legal electronic signature software for its daily operations.

Original Resource : 5 Key Benefits Of Electronic Signature In Banking Transactions

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Switch To Electronic Signatures For Improving Your Business Process

A common goal that is shared by all businesses is to minimize the costs and maximize the profits. Regardless of the business size and industry domain, this goal remains a priority for all. To accomplish this goal in reality, one needs to take concrete steps in its direction which may involve ditching the old business methods and embracing the new ones. Using secure electronic signatures belongs to the new-age method of document signing in business processes. As more businesses will adopt e-signature software for their operations, the more streamlined overall business environment will become for everyone. Here are 7 top benefits of using electronic signature software for business:

1. Speed Up Tedious Processes

The use of paper-based signatures in business processes often slows down the momentum of the processes. Circulating the document among all parties for signatures and then receiving the signed documents take time. Electronic signature software solutions speed up the signing part of the process, thus speeding up the entire process.

2. Do Away with Unnecessary Costs

The costs of paper and ink are common with paper signatures. But if the signing parties are not all in the same location, then there are additional costs of faxing, printing, scanning, xeroxing, couriering, etc. With e-signature solution, the entire process of signing documents takes place online, thus eliminating all above costs.

3. Keep Close Eye on Progress

When there are many parties who need to sign a document, it can get pretty hectic keeping track of which party has signed the document and which party hasn’t done so yet. E-signature software makes it convenient to track the current signature status of the document.

4. Ensure Document and Process Security

Paper documents and signatures are vulnerable to tampering, manipulation, loss, misplacement, etc. Electronic signature software offers great relief when it comes to  the security, safety and integrity of documents and signatures. Employing superior security measures, e-signatures offer high level of protection to the electronic documents and signatures against any misuse.

5. Foster Better Professional Relationships

When business processes become simpler to conduct, everyone reaps the benefits whether it’s the employer, employees, customers, business partners or any other business stakeholders. The convenience of securely signing document anytime and anywhere one likes, is something that all would appreciate. It also fosters trust and confidence among people in their business related dealings.

6. Improve Business Mobility and Flexibility

The use of electronic signature for document signing liberates employer, employees and customers from the obligation of being in the same location. They can all be spread out across the globe and still electronically sign the critical documents and get things done. Having this kind of flexibility in signing documents and completing formalities helps in making the business more mobile in nature.

7. Do More Work Quickly

Business is driven by actions and not merely words. Many a times, caught up in extensive signing formalities, important business decisions can take a lot of time in reaching their implementation stage. By facilitating faster signing formalities, secure electronic signatures allow businesses to promptly put their business decisions into actions.


Original Resource :- 7 Key Benefits of Switching to Electronic Signatures for the Business Sector

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How Electronic Signature Is Useful For Real Estate Professionals?

Selling properties is the primary aim of any real estate professional. But to accomplish this aim they have to maneuver their way through loads of paperwork, which includes everything from the bidding documents to the final property agreements. If you work as a real estate agent, you’re probably already well too aware with the problems that such tremendous amount of paperwork entail. Most importantly, they slow down the decision-making process which is frustrating for all the parties involved in the property transaction. Using an e-signature solution can bring about a welcome change in this scenario.

Here’s how secure electronic signatures can help in the real estate industry:

Enjoy the Gift of Speed

Throughout the property sales process, you, the buyer and the seller are required to exchange a lot many documents with each other. It can take you all from days to weeks to get all the documents in order, and then print, sign, scan and send the documents to one another. In an industry that’s as competitive as real estate, you don’t have this kind of time to waste. You may even end up losing out on potential buyers because of such delays. Electronic signature helps in speeding things up and get the deal going.

It’s Easy and Simple for Everybody

Handling paperwork that extends over pages and pages is inconvenient for everyone. As a real estate agent, you probably have to manage multiple properties at a time and it can get overwhelming for you to keep track of paperwork to be signed for each of those properties. Arranging the paper copies of the documents that need signing is stressful for the property buyers too. Electronic signature software makes document signing and management easy for everyone.

Ability to Work Remotely

How many times have you had to take a special trip to your client’s place to get a document signed? Probably too many times for you to remember! With paper documents, you are forced to meet in-person every time you need a document signed. But with e-signature software there’s no such obligation. You, the property seller and the property buyer can all be miles away from each other and still you all can come together to electronically sign the document and seal the deal.

Keep Your Workplace Manageable

Do the desks in your office often overflow with tons and tons of paperwork? Real estate work is pretty paper-intensive. Eventually, there will come a time when you’ll run out of secure place to store all the paper documents as well as time and energy to devote to the management of paper documents. Adopting e-signature solution offers a way for you to make your workplace operations paperless and hassle-free.

Leave a Good Impression on Your Clients

Imagine how happy your clients would feel when they realize that they can complete all the property-related paperwork electronically. This ease and convenience would feel like a breath of fresh air to them. Using electronic signature you not only simplify your own work but you also earn the appreciation, trust and confidence of your clients.

Original Resource  :- 5 Best Benefits of E-signature Solution for Real Estate Professionals

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Improve Your Online Business By Using Electronic Signatures

E-commerce is the new popular business model today attracting consumers and sellers alike. While sellers find it convenient to sell their products online instead of through a brick-and-mortar building, consumers too find it convenient that everything they need is only a click away with online shopping. But like every online transaction, e-commerce shopping also has its own set of challenges. Online purchase can be viewed as a contract or an agreement finalized between the seller and the consumer, and there need to be some security measures to ensure the integrity of this dialogue between the two. E-signature solution is one such measure.

Electronic signature can play an important role in e-commerce transactions that involve documents like subscription deals and license agreements. Sellers need to get signatures of the buying users on these documents to ensure that the user agrees and complies with the document’s terms and conditions.

A good example of this would be an online shopping instance where a user is purchasing a software product online. With software purchase there is naturally a license agreement to be signed between the software owner and software buyer. Here, the owner has to ensure that the buyer is contractually obligated to adhere to the terms and conditions defined in the license agreement document.

But since this isn’t an in-person purchase, getting the buyer’s signature on a paper document is not an option. In such a situation, the software seller can use an electronic signature software to get the buyer’s signature on the license document and enforce compliance. This way e-signature software helps both the seller and the buyer secure their respective rights for the usage of the software by providing a secure, legal and paperless way of document signing.
The reason why electronic signature can ensure all-round security for online shopping transactions is because it offers security and assurance on various fronts:

E-signature ensures that the information exchange between seller and buyer is kept private and confidential. The data is available for view to only the relevant people involved in the e-commerce transaction.

E-signature protects the integrity of the information sent or received between seller and buyer, and ensures that the information hasn’t been modified in any capacity at any stage of the transaction. This is important to ensure that the buying and selling parties are on the same page about everything pertaining to the online purchase.

E-signature helps in verifying the identity of the people involved in the e-commerce transactions. It provides a way via which buyer as well as seller can confirm that the other is indeed who he claims to be.

Another authentication use that e-commerce seller can make of the secure electronic signatures is they can validate that their buyers have the authority to use whatever payment method they have chosen for the purchase.

Since e-signatures are known to record every step of the online signing process, they make it possible to collect evidence regarding the e-commerce transaction to avoid any cases of repudiation by either of the transaction parties.

Original Resource : How Useful Are Electronic Signatures in Online Shopping?

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Every Government Organization Switch to Electronic Signatures?

Government agencies often struggle with the issues of productivity, transparency, prompt citizen service and security. It gets hard to strike a balance between all these aspects. But with e-signature solutions, government organizations can improve their chances on streamlining their operations on all these fronts.

What is usually the cause of inefficiencies in government operations? It’s the conventional, cumbersome, paper-based processes and workflows. These play a major role in hampering the efficiency levels of government officials. Bound by the limitations of these processes and workflows, they are unable to improve on the way they operate and serve the citizens. Entailing the same old paper-based documents and signatures, the traditional government operations leave little scope for increasing time and cost efficiency.

Esign solutions can be seen as a way of bringing about significant digital transformation in the outdated governmental workflows. This type of digital reform not only maximizes the organization’s productivity, but also lends an extra hand to maintaining the security and integrity of the important operations.

For example, government organizations have to deal with various agreement and approval documents on a daily basis. Processing these documents via paperwork makes the process more time and energy consuming than it should be. Electronic signature, on the other hand, provides a simpler and faster way to complete these processes. Using e-sign solutions, government officials can exchange the documents, sign the documents and finalize the decision-making process electronically. There is no paperwork involved anywhere slowing down the workflow speed.

And it’s not merely about the enhanced operation speed. With e-signature software, it’s possible to ensure better security and integrity for the information enclosed in the official documents. Additionally, there’s also no risk of losing or misplacing the documents, like there is with the paperwork.

Moreover, secure electronic signatures also make it feasible for a government agency to collaborate with other state, national and even international agencies, if need be. This is so because of the electronic document signing and management feature of the electronic signatures. Since e-signature solutions seamlessly integrate with the existing IT systems, government organizations can easily make them a part of their current technology infrastructure.

Not to mention, all the excessive costs that the organization will be able to save up on with e-sign solutions. Since there will be no paperwork, there will also be no related costs of paper, ink, printing, faxing, scanning, xeroxing, document storage and maintenance, etc.

By helping the government officials process the agreements and approvals at a fast pace, electronic signature software makes it easy for them to attend to the needs of the citizens in a prompt manner, which is ultimately the goal for every government organization.

All in all, esign solutions are a win-win for everybody, the government organizations as well as the citizens, and therefore should be incorporated into governmental work.

Original Resource: Why Should Every Government Organization Switch to Electronic Signatures?

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